Meetings of the Fund’s Governing Board

Agenda:

1. Consideration of allocation of funds to the projects for reconstruction of Ukraine;

2. Consideration of the allocation of funds for the year 2024;

3. Consideration of the report on the activities and results of the CPVA, which performs the functions referred to in items 2 and 3 of paragraph 3 of Article 7 of the Law of the Republic of Lithuania on Development Cooperation and Humanitarian Aid;

4. Presentation of proposals of the CPVA on how to calculate the amount to be allocated to the new call for proposals after the assessment of the main call for proposals;

5. Presentation of proposal of the CPVA on the possibility of using non-monetary contributions in the calls for proposals;

6. other questions.

Resolved:

1.1. to approve the financing of the project "The installation of the anti-radiation shelter in the kindergarten in Irpin" by means of direct financing by the Fund and to oblige the CPVA to prepare the project application with attachments as soon as possible, and the Ministry of Foreign Affairs of the Republic of Lithuania - after receiving the documents from the CPVA, to evaluate them and prepare the project implementation agreement. The eligibility of the project costs to be financed by the project funds is 30 January 2024.

1.2. to allocate a national co-financing of EUR 500 000.00 to the CPVA project "Shelters for Ukrainian schools" and to instruct the Ministry of Foreign Affairs of the Republic of Lithuania to immediately conclude a National Co-Financing Agreement with the CPVA, upon receipt of the information on the conclusion of the project contract with the international donor, setting out the terms and conditions for the allocation of the national co-financing and the settlement procedure. The eligibility of the project costs to be financed by the project funds is 1 January 2024.

1.3. to initiate an amendment to the legal acts regulating the activities of the Fund’s Governing Board, i.e. to the Resolution of the Government of the Republic of Lithuania of 15 December 2021 No 1096 " On the Approval of the Provisions of the Fund for the Development Cooperation and Humanitarian Aid and the Institutional Composition of the Governing Board of the Fund for the Development Cooperation and Humanitarian Aid and the Description", to include the provision that only projects and programmes with a value of EUR 500 000 and more shall be submitted to the Government for evaluation based on a recommendation of the Governing Board for the Fund of the Development Cooperation and Humanitarian Aid. Decisions on funding and implementation for lower value projects and programmes are taken by the Governing Board for the Fund of the Development Cooperation and Humanitarian Aid (without separate consideration by the Government).

2. to approve the plan for allocation of funds for the year 2024.

3.1. to approve the report on the activities and results of the CPVA, which performs the functions referred to in items 2 and 3 of paragraph 3 of Article 7 of the Law.

3.2. to approve the proposal that the CPVA will prepare a detailed presentation of the projects to the Fund’s Governing Board in mid-spring 2024 and organise a reflection meeting with the project promoters at the end of spring.

4. to approve the proposals and recommend to the Ministry of Foreign Affairs to include them in the description of the activities of the Fund.

5.1. to approve the proposal that at the next meeting of the Fund’s Governing Board the CPVA will present an analysis of practical examples of in-kind contributions, and that the member of the Fund’s Governing Board will invite competent NGO representatives to the next meeting of the Fund’s Governing Board to share in-kind contribution practices, positive and negative experiences.

5.2. To organise the next ordinary meeting of the Fund’s Governing Board at a time to be agreed separately.

Resolved:

To approve the proposal to extend the terms for implementation of the projects "Renovation of School No 1 in Borodyanka town" and "Renovation of Kindergarten "Rūta" in the city of Irpin" to 17 months and 13 months, respectively.

Agenda:

1. Consideration of allocation of direct funding to the projects for reconstruction of Ukraine;

2. Presentation of proposals of the CPVA on how to calculate the amount to be allocated to the new call for proposals after the assessment of the main call for proposals;

3. Further consideration of the request for national co-funding of the Lithuanian Biomass Energy Association Litbioma;

4. other questions.

Resolved:

1.1. to approve the financing of the project "Equipment and improvement of outdoor infrastructure of Borodyanka kindergarten" and the project "Improvement of school in Snihurivka town" by direct funding of the Fund and to oblige the CPVA to prepare the project applications with annexes as soon as possible, and to instruct the Ministry of Foreign Affairs of the Republic of Lithuania to assess the documents upon receipt of them from the CPVA and to prepare the project implementation agreements. The eligibility of the costs of both projects to be financed by the project funds is 31 October 2023.

1.2. to approve the financing of the project "Digital territorial planning 3D tool for Ukrainian local government institutions" by direct funding from the Fund, with the condition that the Ministry of Foreign Affairs of Taiwan will aprrove for the financing of the project, and, following the approval of the Ministry of Foreign Affairs of Taiwan for the financing of the project, to instruct the SSVA to prepare and submit to the CPVA a project application with annexes as soon as possible, and to instruct the CPVA to evaluate the project application upon receipt of the documents from the SSVA and prepare the project implementation agreement. The eligibility of the project costs to be financed by the project funds is 31 October 2023.

2. to approve the proposal (to postpone the consideration of the question to the next meeting of the Fund’s Governing Board).

3. to note that further consideration of the request for national co-funding of the Lithuanian Biomass Energy Association Litbioma is no longer relevant.

4.1. to approve the proposal to set the start date 25 September 2023 for the eligibility of costs of the projects "Future school for Ukraine: Developing adaptive technical design for building new schools" and "Strengthening Administrative Capacities of the Ukraine’s Agency for Restoration", for which funding was approved on 25 September 2023 by the Fund’s Governing Board at the meeting of the Fund’s Governing Board.

4.2. To organise the next ordinary meeting of the Fund’s Governing Board at a time to be agreed separately.

Agenda:

1. Consideration of allocation of direct funding to the projects for reconstruction of Ukraine;

2. Consideration of proposals of the CPVA for possible changes to the procedure for evaluating projects from the Calls;

3. other questions.

Resolved:

1.1. to approve the financing of the project "Future school for Ukraine: Developing adaptive technical design for building new schools" and the project "Strengthening Administrative Capacities of the Ukraine’s Agency for Restoration" by means of the Fund's direct financing, and to oblige the CPVA to prepare the project applications with annexes as soon as possible, and to instruct the Ministry of Foreign Affairs of the Republic of Lithuania to assess the documents upon receipt of them from the CPVA and to prepare the project implementation agreements.

2.1. to approve the submitted proposals regarding the possible changes to the procedure for evaluating the project from calls for proposals and to recommend the Ministry of Foreign Affairs to include them in the description of the activities of the Fund.

2.2. to make proposals to the CPVA at the next meeting of the Fund’s Governing Board on how the amount to be allocated to the new call for proposals could be calculated at the end of the evaluation of the main call for proposals.

2.3. to organise the next ordinary meeting of the Fund’s Governing Board at an early date to be agreed separately.

Agenda:

1. Approval of the results of the evaluation of the allocation/non-allocation of funds to the projects from the call for proposals;

2. Consideration of the Interim Report on the Fund’s activities for the year 2023;

3. Other questions.

Resolved:

1.1. to approve the financing of 13 (thirteen) projects in accordance with the CPVA list of projects recommended to be financed for an amount of EUR 959 206.83 (nine hundred and fifty-nine thousand two hundred and six Euros, 83 ct).

1.2. to make proposals to the CPVA at the next meeting of the Fund’s Governing Board on possible changes to the evaluation process.

2.1. to approve the Interim Report on the Fund’s activities for the year 2023.

2.2. to organise the next ordinary meeting of the Fund’s Governing Board in autumn 2023 at a time to be agreed separately.

Agenda:

1. Consideration of a request received by the Fund;

2. Other questions.

Resolved:

1.1. to approve the distribution of the target contribution of the Taiwanese representative office in Lithuania: an additional €1.7 million is allocated for the School Project, the improvement of the environment of the educational institution and the furnishing of the building; an additional €1.1 million is allocated for the kindergarten project, the improvement of the institution environment and the furnishing of the building.

1.2. to approve the proposal that the start of the period of eligibility of costs shall be the date of the written confirmation of the allocation of the target contribution by the Taiwanese Representative Office in Lithuania - 2 June 2023;

1.3. to oblige the CPVA to prepare the information necessary for the amendment of the Project Implementation Agreements as soon as possible, and the Ministry of Foreign Affairs of the Republic of Lithuania to prepare the amendments to the Project Implementation Agreements upon receipt of the information from CPVA;

1.4. to approve the allocation to the CPVA of €214.640 for the administration of the Kindergarten Project and the School Project, of which €125.140 - for the School Project and €89.500 - for the Kindergarten Project.

1.5. to approve to the proposal to provide for the partial reimbursement of administration costs from the donor’s funds during the negotiations when future funding is provided to the Fund by the Lithuanian/foreign donor(s).

2.1. to approve the proposal to use existing budget savings for the School Project and the Kindergarten Project for soft activities.

2.2. to oblige the CPVA to prepare the information necessary for the amendment of the Project Implementation Agreements as soon as possible, and the Ministry of Foreign Affairs of the Republic of Lithuania to prepare the amendments to the Project Implementation Agreements upon receipt of the information from CPVA;

3.1. to approve the proposal to supplement the decision in the Minutes No 7 of 6 March 2023 to allocate national co-financing to the CPVA project "Support to Law Enforcement and Security Reforms in Armenia" (EUR 222 222.91, of which EUR 60 000.00 in 2023 and EUR 162 222.91 in 2024)" with the provision "to instruct the Ministry of Foreign Affairs of the Republic of Lithuania to conclude a contract with the CPVA on the allocation of national co-financing, which will stipulate the terms and conditions for the allocation of the national co-financing funds and the settlement procedures".

3.2. to organise the next ordinary meeting of the Fund’s Governing Board on 29 June 2023 at 13:00 p.m. at the Ministry of Foreign Affairs.

Agenda:

1. Consideration of the Fund’s annual activity and financial report for the year 2022;

2. Discussion of proposals of the PI Central Project Management Agency for publication of the information relevant to the activities of the Fund on the CPVA website;

3. Other questions.

Resolved:

1. to approve the Fund’s annual activity and financial report for the year 2022.

2. to approve the proposal to submit the proposals for publication of relevant information on the activities of the Fund on the CPVA website, as presented at this meeting, to the NGO representative by e-mail for comments and feedback. In the absence of comments or suggestions within a separately agreed term, or following an assessment of the comments and suggestions received, initiate changes to the publication of relevant information of the Fund on the CPVA website.

3.1. to approve the request to change the project title from the approved "Iraqi digital talent development and mobility" to "Digital Explorers - Iraq Edition"), provided that OSMOS Global Partnerships ensures that the changed project name does not infringe any copyright and that the goals and objectives of the project remain unchanged.

3.2. not to agree on a date of the next ordinary meeting of the Fund’s Governing Board at the time of this meeting.

Agenda:

1. Discussion of the need for national co-financing;

2. Consideration of the received requests for national co-financing;

3. Consideration of the Call for proposals for the year 2023 (the Call);

4. Consideration of the interim and annual activity and financial report forms of the Fund;

5. Setting the next meeting date of the meeting of the Fund’s Governing Board;

6. Other questions.

Resolved:

1. to approve the allocation of the budget of the Fund for the year 2023: up to 15% of the budget of the Fund (€1.5 million) for national co-funding projects, up to 15% of the budget of the Fund (€1.5 million) for direct funding projects, and up to 70% of the budget of the Fund (€1.5 million) for the call for proposals.

2.1. to allocate national co-financing to the CPVA project "Support to Law Enforcement and Security Reforms in Armenia" (EUR 222 222.91, of which EUR 60 000.00 in 2023 and EUR 162 222.91 in 2024).

2.2. to approve the proposal that the Lithuanian Biomass Energy Association "LITBIOMA" evaluate all possible funding alternatives and present at the next meeting of the Fund’s Governing Board an analysis of possible funding instruments and conclusions on the possibility for members of the Lithuanian Biomass Energy Association "LITBIOMA" to contribute to the project.

3.1. to approve the Call and its conditions by revising Concepts 4, 7 and 9;

3.2. The CPVA to explore and present to the Fund’s Governing Board the possibility of introducing an in-kind contribution requirement in the new call for proposals.

4. to approve the form of the interim report on the activities of the Fund and the annual report on the activities and financial statements of the Fund.

5.1. at the next meeting of the Fund’s Governing Board, the CPVA will make proposals for the publication of information relevant to the activities of the Fund on the CPVA website;

5.2. To organise the next ordinary meeting of the Fund’s Governing Board on 6 April 2023 at 15:00 p.m. at the Ministry of Foreign Affairs.

Agenda:

1. Reallocation of funding for the Ukraine Reconstruction Bridge Project;

2. Presentation of the activities of the Fund for the year 2022;

3. Consideration of the activities of the Fund for the year 2023;

4. Consideration of the orientations of the Fund’s call for proposals 2023 (preliminary areas);

5. Other questions.

Resolved:

1.1. to approve the reallocation of the funds allocated to the project "Reconstruction of the Bridge over the River Trubezh" by minutes of the Fund’s Governing Board No 3 of 24 October 2022 in accordance with the following procedure:

1.1.1. the finance the project "Preparation of a project for the upgrading of the Mykolaivoblenergos distribution network to the 20 kV class" by EUR 266 200.00;

1.1.2. to allocate additional funding of EUR 1 068 708.35 to the project "Renovation of School No 1 in Borodyanka", and to increase the total amount of funding allocated to the project to EUR 6 119 708.35;

1.1.3. to leave the remaining amount of EUR 910 091.65 temporarily unallocated.

1.2. In accordance with the Description of the Activities of the Fund, to oblige:

1.2.1. the administrator of the Fund (the Central Project Management Agency) to enter into a project implementation agreement for the project "Preparation of the project for the upgrading of the Mykolaivoblenergos distribution network to the 20 kV class" with UAB “Fidum”, being a representative of the International Energy Cluster, which is acting in the framework of joint activity;

1.2.2. the Ministry of Foreign Affairs to conclude an agreement on the allocation of additional funding, taking into account the decision referred to in sub-paragraph 1.2 above. 1.3. Initiate a review of the legal framework regulating the activities of the Fund, detailing the duties and responsibilities of the Fund and its Governing Board members in attracting and managing international donor funds for the implementation of Ukrainian projects.

3. to approve directions of the activities of the Fund for the year 2023, subject to the presentation at the next meeting of the need for national co-funding, for which the reserve of the Fund should be provided.

4. to approve the preliminary proposed directions for the year 2023 and to instruct the Ministry of Foreign Affairs to prepare the concepts for the call for proposals and the Central Project Management Agency to prepare the call for proposals documents and other necessary documentation.

5. to organise the next ordinary meeting of the Fund’s Governing Board on 6 March 2023 at 15:30 p.m. at the Ministry of Foreign Affairs.

Agenda:

1. Consideration of the results of the evaluation of allocation of funds to the projects announced through a call for proposals;

2. Consideration of a supplementary request received by the Fund from the Public Institution "Africa Researches and Consultancy" (AfriKo) for additional national co-financing for the implementation of a project funded by international donors;

3. The Fund has received a proposal from the Ministry of Foreign Affairs to provide funding through direct financing for the project "Establishment of a sustainable glass and plastic waste management system in Armenia (II)";

4. Other questions.

Resolved:

1. to approve the evaluation report and allocate funding to the 12 project applications with the highest scores.

2. to approve the allocation of additional national co-financing for the implementation of the project financed by international donors, by adjusting accordingly the decision taken by the Fund’s Governing Board in Minutes No 2 of its meeting of 30 August 2022 "to approve the allocation of national co-financing (EUR 19 973.00) for the implementation of the project 'Development and Mobility of ICT Talent in Iraq' of the Public Institution "Africa Researches and Consultancy” (AfriKo).

3. to approve the direct financing of the project "Establishment of a sustainable glass and plastic waste management system in Armenia (II)" by the Fund, up to a maximum amount of EUR 49 882.

4. to organise the next ordinary meeting of the Fund’s Governing Board on 6 February 2023 at 15.00 p.m. at the Ministry of Foreign Affairs.

Agenda:

1. Presentation of the status of reconstruction projects in Ukraine;

2. Consideration of the results of the evaluation of allocation of funds to the projects announced through a call for proposals;

3. Consideration of a request submitted by the Central Project Management Agency for national co-financing for the implementation of a project financed by international donors.

Resolved:

1. to urge the Government of the Republic of Lithuania and the Ministry of Economy and Innovation to take a decision on the object replacement as soon as possible in various formats.

2. to instruct the CPVA to submit a revised evaluation report on the project applications by the next meeting of the Fund’s Governing Board (12 December 2022).

3. clarify whether the decision of the Fund’s Governing Board on national co-financing for the implementation of a project financed by international donors is still relevant and, if it is, present the request again in more detail at the next meeting of the Fund’s Governing Board.

Agenda:

1. Consideration of the allocation of direct funding to projects for the reconstruction of Ukraine.

Resolved:

1.1. to approve the financing of 3 direct funding projects from the Fund.

1.2. to oblige the Ministry of Foreign Affairs to conclude the project implementation agreements for the projects “Renovation of a School in Borodyanka” and “Renovation of the Kindergarten “Radist” in Irpin” with the Central Project Management Agency, and the Administrator of the Fund (Central Project Management Agency) to conclude the project implementation agreement for the project “Reconstruction of the Bridge over the River Trubezh” with the State Motor Road Agency of Ukraine.

1.3. to pay an advance of up to EUR 1 million in 2022 for the implementation (advance payment) of the projects "Renovation of a school in Borodyanka" and "Renovation of the kindergarten "Radist" in the town of Irpin".

Agenda:

1. Consideration of the application received by the Fund from the Public Institution "Africa Researches and Consultancy" (AfriKo) for national co-financing for the implementation of a project financed by international donors;

2. Consideration of the allocation of the resources of the Fund to the projects announced through a call for proposals;

3. Consideration of the project of call for proposals and concepts for the selection of fund projects;

4. Setting the date of the next meeting of the Fund’s Governing Board.

Resolved:

1. to approve the allocation of national co-funding (EUR 14 750.00) for the implementation of the project "Development and Mobility of ICT Talent in Iraq" of the Public Institution "Africa Researches and Consultancy" (AfriKo).

2. to approve the allocation of the resources of the Fund through a call for proposals.

3. to approve the revised draft call for proposals (including concepts), taking into account the comments of the members of the Fund;

4. to approve the organisation of a meeting of the Council of the Fund on 24 November 2022.

Agenda:

1. Presentation of the Fund: objectives, functions of the Fund’s Governing Board, allocation and use of the resources of the Fund and organisation of the activities of the Fund;

2. Consideration and adoption of the Rules of Procedure of the Fund’s Governing Board;

3. Election of the Vice-President of the Fund’s Governing Board;

4. Presentation of the preliminary action plan of the Fund for the year 2022, setting the date of the next meeting;

5. Other questions.

Resolved:

2. To approve the draft Rules of Procedure of the Fund’s Governing Board.

3. to approve the nomination of Mindaugas Liutvinskas as Vice-Chairman of the Fund’s Governing Board.

4. To approve the organisation of a meeting of the Fund’s Governing Board on 30 August 2022 with the inclusion on the agenda of the question on the allocation of the use of the resources of the Fund.